Update a Criticality Indicator Value in SAP

After you have evaluated the unmitigated risk for an Asset Criticality Analysis record, you can update the criticality indicator values in SAP to reflect the criticality value that you determined in GE Digital APM. The criticality indicator value for your SAP Equipment and Functional Locations will be updated according to the Criticality Mapping records that are linked to Risk Threshold records.

These instructions assume that you are viewing the Asset Criticality Analysis record on the Asset Criticality Analysis Definition page and that your analysis is in the Planning state. If it is in another state, you should start with the step that corresponds to the current state of your analysis.

IMPORTANT: Before you send criticality indicators to an SAP system from ACA system, your Asset Criticality Analysis records must reference Functional Locations and Equipment that are linked to a valid SAP system.

In each step that performs a state transition, the result of the state will differ depending on the State Configuration settings.

If the State Configuration is defined in a way that does not require a Security User to be assigned to the successor state, or if a Security User is already assigned, the state of the record changes, and the new state is reflected in the State Assignment menu.

If the State Configuration is defined in a way that requires a Security User to be assigned to the successor state but a Security User is not currently assigned to the successor state, the State Assignments window appears, where you can select the Security User that you want to assign to the successor state. After you select Done, the state of the record changes, and the new state is reflected in the State Assignment menu.

To simplify the instructions, we assume that a Security User is not required to be assigned to the successor state or that a Security User is already assigned. In other words, we assume that the state of the record changes automatically after you change the state.

Note: Before you can set a new state assignment, the status must have an Assignee set.

Steps

Access an ACA.

In the workspace for the selected analysis, select the Analysis Definition tab.

The analysis datasheet appears. The state assignment is in the Planning state.

Expand the State Assignment menu, select Begin, and then select Done.

The state assignment is changed to the Active state.

Expand the State Assignment menu, select Propose, and then select Done.

The state assignment is changed to the Review state.

Expand the State Assignment menu, select Submit, and then select Done.

The state assignment is changed to the Pending Approval state.

Expand the State Assignment menu, select Accept, and then select Done.

The CMMS Criticality Indicator Update dialog box appears, asking if you would want push the criticality values to the CMMS system.

Select Yes.

The CMMS Criticality Indicator Update dialog box appears, confirming that criticality values have been sent to the CMMS system.

Select OK.

The state assignment is changed to the Complete state.

What's Next?