Reference Document Cloud Storage

About Reference Document Cloud Storage

The file that is associated with a Reference Document, for example a Word document or image file, can be stored internally, in the Essentials database, or uploaded to an external cloud data storage, that is, Amazon Web Services S3. Uploading the files associated with Reference Documents to external cloud storage reduces the overall size of the Essentials database and may improve performance. Cloud storage may be a pre-requisite for other Essentials features.

Once you have uploaded the file associated with a Reference Document to cloud storage, it will no longer be displayed in Reports but will continue to be displayed in other Essentials modules. However, you can use Advanced Visualization to create documents that display the files that have been uploaded to cloud storage. For more information, contact GE Vernova Support.
Important: It is not possible to reverse the upload process.

Manage Reference Document Cloud Storage

Before You Begin

To upload the files associated with Reference Documents cloud storage, you must be a member of the MI Configuration Role Security Group or a role that includes this group.

Procedure

  1. In the Applications menu, navigate to ADMIN > Operations Manager > Reference Document Cloud Storage.
    The Reference Documents result grid appears.
  2. Select the Reference Documents for which you want to upload the associated files to cloud storage.
  3. Select Store in Cloud.
    A message appears, asking you to confirm that you want to store the records in the cloud storage.
  4. Select Yes.
    Important: This operation cannot be reversed. The files, for example, images, associated with the Reference Documents will no longer be displayed in Reports.
    A scheduled task is created to upload the files associated with the selected Reference Documents to cloud storage. You can monitor the progress of the scheduled task in the Job Monitoring Dashboard.